Automated
invoice processing

Invoice processing software processes purchase invoices digitally, from receipt to booking. Elari receives e-invoices via Peppol, recognises the data with OCR, matches the invoice with the order and delivery (3-way matching) and automatically routes it to the right approver. Once approved, the invoice goes straight to your accounting software.

Electronic invoice processing means processing invoices that arrive as a structured data file, such as an XML or UBL invoice, instead of on paper or as a PDF. The data does not need to be scanned or retyped. Elari receives e-invoices via Peppol and takes over the invoice data one-to-one, after which the invoice automatically follows the workflow you have set up.

With digital invoice processing, an invoice arrives as a PDF or scan and OCR reads the data. With electronic invoice processing, the invoice is already a structured file (XML or UBL, for example via Peppol) that is processed without text recognition. Elari handles both, as well as scanned paper invoices.

An XML invoice is an electronic invoice in a fixed, machine-readable format. In the Netherlands this is usually UBL, the standard that the Peppol network also uses. Elari takes over the data from an XML invoice one-to-one, so errors from retyping no longer occur.

Yes. You scan paper invoices, after which Elari recognises and codes them in the same way as digital invoices. This keeps all invoices, paper and digital, registered in one place, so no invoice gets lost.

OCR stands for Optical Character Recognition: the technology that automatically reads invoice data and converts it into editable data. Elari goes beyond traditional OCR with AI-driven data capture technology that works regardless of how the invoice is received, whether uploaded manually or received automatically. Together with Smart Suggestions, invoices code themselves.

You determine in advance who is authorised to approve which invoices, for example, based on department, project, or amount. As soon as an invoice comes in, it is automatically sent to the right person, who can approve, reject, or forward it with a single click, either on a computer or via the app.

With 3-way matching, Elari automatically verifies whether the purchase order, the recorded delivery, and the invoice match each other. If they do, Elari processes the invoice fully automatically, without any manual verification. This enables touchless invoice processing.

Yes. Elari automatically integrates with over 40 accounting and ERP systems, including AFAS, Exact, Twinfield, Visma.net Financials, and AccountView. A custom integration is also possible with other systems.

Invoice Processing focuses solely on the automatic coding, approval, and processing of invoices. Purchase to Pay combines this with Procurement and Contract Management, so that purchase orders and deliveries are also automatically included in the verification process. This makes the entire process, from order to payment, touchless.

We take the security of your data seriously. We hold certifications such as ISAE 3402 Type 2 and ISO 27001, use secure connections, and conduct ongoing testing of our software. You can read more about security on our cybersecurity page.