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Expense Claims

Submitted quickly.
Approved immediately.

Receipts get lost, forms are unclear, and approvals take time. Elari digitises the expense claims process: employees submit their expenses in seconds, and approvers approve them with a single click.
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Expense claim software and app for fast, organised expense claims

Elari replaces the paper expense claim form with just a few clicks in the app, featuring automatic approval and a digital archive.

  • Quick submission, no hassle

    Take a photo of the receipt, attach a file, or upload it directly from your gallery. Elari processes the expense claim without requiring any accounting knowledge.

  • One click to approve

    Expense claims are routed directly to the appropriate approver via an automated workflow, including a reminder if approval is pending.

  • Never lose a receipt again

    Once approved, each expense claim is automatically saved in the digital archive, where you can find it right away whenever you want.

  • Ready for your accounting software

    Elari integrates with more than 40 accounting and ERP systems, including AFAS, Exact, and Twinfield. Approved expense claims go to your accounting software without retyping.
Hand holding two Elari Cards

Use a payment card whenever possible. Submit an expense claim if you have to.

The card is the standard for nearly every expense. Expense claims are now only used for exceptions, such as travel expenses, for which Elari automatically calculates the travel distance.

Expense Claims and Elari Cards are part of Elari Expense: corporate payment cards and expense claims, fully integrated into a single platform.
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In 3 steps

Digital expense claims: how does it work?

Adding a ride in the Elari app, with the distance calculated automatically

1. Submit a ride or receipt

Employees submit a ride or a receipt in the Elari app, without any accounting knowledge. For a ride, Elari calculates the distance with the route planner and the amount with your organisation's mileage rate. Adding the return trip takes one step.

Expense claim awaiting assessment, with the Approve and Disapprove buttons

2. Assess

A workflow sends the expense claim to the right assessor, who can approve, disapprove or put it on hold. If a claim is left waiting, Elari sends a reminder automatically.

My expense claims overview in the Elari app with the status Paid out

3. Pay out and track

Once approved, the expense claim goes to your accounting system for payment, and the employee is notified as soon as it has been paid out. The administration finds everything in the digital archive.

That's how easy it is to submit expense claims in practice

No more confusion about advances or expense claims. Elari makes it clear for everyone.

Elari Card at a payment terminal

Elari Cards

Do you want to minimise expense reports as much as possible? With Elari Cards, employees pay for their own expenses without having to submit receipts.
Learn more about Elari Cards
Employee taking a photo of a receipt with the Elari app

Submitting expense reports via the app

Don't have your receipt handy? Take a photo of it, select the expense category, and send it. Elari will automatically post the expenses to the correct general ledger account.
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Curious about pricing?

On our pricing page, you'll get an immediate estimate of the costs specifically for your organisation.
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Frequently asked questions

Here you'll find answers to the most frequently asked questions about submitting expense claims with Elari.

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Expense claim software, also known as expense reporting software, lets employees submit expense claims digitally, including a photo of the receipt, and lets approvers approve them with a single click. At Elari, employees do this with the expense claim app on their phone or in the web version.

Take a photo of the receipt, attach a file, or upload it from your gallery; select the expense category, and submit. Elari automatically assigns the expenses to the correct general ledger account and sends the expense claim directly to the appropriate approver.

With Elari Cards, an employee pays directly with a card, without having to submit an expense claim afterwards. Expense claims are intended for exceptions, such as travel expenses or a purchase made without the card on hand.

Yes. Elari comes with built-in integrations with more than 40 accounting and ERP systems, including AFAS, Exact, Twinfield, and Visma.net Financials. View all integrations.

For travel expenses, the process is even easier. Enter the departure and arrival addresses, or the number of kilometres driven, and Elari automatically calculates the correct reimbursement. This prevents calculation errors and ensures fair, consistent processing for everyone.

We take the security of your data seriously. This includes certifications such as ISAE 3402 Type 2 and ISO 27001, secure connections, and ongoing testing of our software. You can read more about security on our cybersecurity page.

Discover digital expense claims

See how easy it is to submit and approve expense claims. Schedule a no-obligation demo or download the factsheet right away.
Request a demo Download the factsheet
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