Contract management software for every contract

Contract Management

Clarity and control,
for every contract.

Contracts are inadvertently renewed, documents are hard to find, and there’s no clear overview of commitments. Elari automatically alerts you when a contract is about to expire and keeps all contracts and commitments organised in a single digital archive.

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Prevent unwanted contract renewals

As soon as a contract is about to expire, Elari automatically notifies the contract owner, well before the notice period ends. This prevents unwanted automatic renewals.
A single digital archive for all contracts

Every contract is clearly organised in Elari’s digital archive, with access rights precisely defined by department, position, or location.
Contracts linked to invoices

By linking contracts to invoices, you can maintain a real-time overview of outstanding financial commitments.
Audit-ready reports

When preparing for an audit, Elari lets you retrieve all the necessary reports directly from the digital archive with the click of a button.

Man taking his card out of his wallet by a canal

Keeping track of commitments and budgets

Linking commitments to contracts gives you constant, real-time insight into their current status. This ensures that cost and budget overviews always provide an up-to-date picture, exactly what you need when making strategic decisions.

Project accounting: link commitments to projects or specific project phases, and view the complete, up-to-date financial status for each project.
Budget monitoring: see straight away while ordering which budgets will be exceeded, including the remaining budget.
Link commitments to invoices: post invoices against commitments and let Elari approve them automatically within the agreed price tolerance.

Everything you need for a completely touchless process.

Combine Contract Management with Procurement and Invoice Processing for 3-way matching and a fully touchless process, from order to payment.

Elari Purchase to Pay consists of multiple modules that you can combine to suit your process. With three package levels, you can choose exactly what fits your organisation: integrate just one, or work in a fully integrated environment, all within a single platform.

Request a demo More about Purchase to Pay

In 3 steps

Rostering software licence contract in Elari with the supplier recognised automatically

A contract arrives through the digital mailbox or as a scan, and Elari recognises the supplier. You record the term and notice period, and decide per contract which organisational units can view it.

Contract owner reviews the contract in Elari with the Approve and Disapprove buttons

The contract owner automatically receives an action to check the details. Once approved, the contract is set to Active in the digital archive, with every step recorded for audits.

Elari asks to renew or terminate the contract before the final termination date

Elari monitors the notice period of every contract. At the action date you set, it asks the contract owner to renew or terminate, well before the final termination date. No more unwanted automatic renewals.

Purchase order, delivery and invoice are compared automatically. If everything matches, Elari processes the invoice without a manual review.

Invoices are automatically recognised, coded, and processed.

More about invoice processing

Employee working on a laptop from the sofa

Contract terms and commitments are automatically monitored.

Employee working at a desk with a laptop and notepad

Orders are automatically matched with shipments and invoices.

More about procurement

Frequently asked questions

Here you'll find answers to the most frequently asked questions about contract management with Elari.

Contract management is proactively monitoring terms, notice periods, budgets and commitments throughout the entire contract lifecycle, with automatic alerts, reports and integration with invoices. Contract administration is the foundation underneath: securely and centrally storing all your contracts in a digital archive, so you can always find them.

With automatic renewal, a contract continues if you don’t cancel it in time. That’s why Elari tracks the notice period of every contract. On the notification date, the contract owner receives an alert, and at the action moment a task to renew or end the contract. You set both moments yourself. Every action is logged, so the process remains fully traceable.

Yes. For each contract, you link groups, involved employees and organisational units, for example by department, position or location. This allows you to determine exactly who has access to which contracts. What someone is allowed to do follows from their role in Elari.

Absolutely. Elari comes with built-in integrations with more than 40 accounting and ERP systems, including AFAS, Exact, Twinfield, and Visma.net Financials. View all integrations.

Contract management focuses solely on monitoring contract terms, commitments, and documents. Purchase to Pay combines this with Procurement and Invoice Processing, so that orders and deliveries are also automatically included in the monitoring process. This makes the entire process, from order to payment, touchless.

We take the security of your data seriously. This includes certifications such as ISAE 3402 Type 2 and ISO 27001, secure connections, and ongoing testing of our software. You can read more about security on our cybersecurity page.

Clarity and control,
for every contract.

Contract management software for contract administration

Prevent unwanted contract renewals

A single digital archive for all contracts

Contracts linked to invoices

Audit-ready reports

Keeping track of commitments and budgets

Everything you need for a completely touchless process.

How does contract management work in Elari?

1. Register the contract

2. Review and approve

3. Renew or terminate

How a touchless process works in practice

Invoice Processing