Purchase to Pay
Receive and process Peppol invoices automatically
How a Peppol invoice arrives in Elari
Peppol is a European network that lets verified organisations exchange e-invoices securely. Your supplier sends the invoice via Peppol to your Peppol ID, and Elari has it ready straight away in invoice processing.
- Invoice data arrives exactly as sent, without text recognition or retyping.
- Every sender is verified, which reduces the risk of phantom invoices.
- Elari matches the invoice with the order and delivery (3-way matching), and then it goes to your accounting.
Is Peppol mandatory?
Not yet for invoices between businesses, but that is changing. On 11 September 2026, the Dutch government decided that e-invoicing will become mandatory from 1 July 2030 for domestic and intra-community B2B transactions (source: Dutch government, in Dutch). A bill still has to follow. Which network will be required has not yet been decided, but Peppol is already the European standard for e-invoicing.
2017
2026
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What does mandatory e-invoicing mean for your accounts payable?
Even if you send few invoices yourself, you will receive more and more e-invoices. These three steps will get you ready.
1. Map how your invoices arrive
From 1 July 2030, most suppliers will have to invoice electronically, if the bill is passed. Check how your invoices arrive today. A PDF sent by email is not an e-invoice: an e-invoice is a structured file, such as UBL.
2. Make sure suppliers can find you
Suppliers find you through your Peppol ID in the public Peppol Directory. Without a Peppol ID, they cannot send you an e-invoice via Peppol.
3. Process e-invoices automatically
Don't let e-invoices land in a mailbox or folder, but directly in your invoice processing. Then nobody retypes them and they don't get left behind.
Peppol in Elari: how it works
You apply for your Peppol ID from within Elari, and we take care of the connection to the network. Already a customer? Our consultants, the support team and the Knowledge base will help you further.
Register once
You apply for your Peppol ID from within Elari, free of charge and in about five minutes. There is no need to find an access point of your own.
Invoices arrive automatically
E-invoices arrive directly in invoice processing, in the right administration. Also if you work with several administrations.
Get suppliers to switch
In Elari, you can see which suppliers can already invoice via Peppol, so you know who to ask to switch. Also read how we introduced Peppol at Elari ourselves.
Purchase to Pay
Peppol and Purchase to Pay: from order to processed invoice
With Elari Purchase to Pay, you manage the entire procurement process in one system: ordering, registering the delivery and processing the invoice. A Peppol invoice fits right in. Because the data arrives exactly as sent, Elari matches it with the order and the receipt straight away.
- Order: a request becomes an order, approved by the right person.
- Receive: you register whether the delivery is correct.
- Invoice: arrives via Peppol, is matched and goes to your accounting.
Frequently asked questions about Peppol and e-invoicing
Here you'll find answers to the most frequently asked questions about Peppol and Elari.
Not yet for invoices between businesses. The Dutch government has decided that e-invoicing will become mandatory for B2B transactions from 1 July 2030; a bill still has to follow. Which network will be required has not yet been decided, but Peppol is already the European standard.
Organisations that send few sales invoices themselves are affected too, because their suppliers will then have to invoice electronically. More and more e-invoices will therefore come in. It helps if suppliers know the organisation's Peppol ID and if accounts payable processes e-invoices automatically, so nobody has to retype them.
A Peppol ID is an organisation's unique delivery address in the Peppol network, based on its Chamber of Commerce (KvK), VAT or OIN number. The public Peppol Directory shows whether an organisation already has a Peppol ID. There can only be one Peppol ID per Chamber of Commerce number. If it is already registered with another provider, it has to be cancelled there first.
An access point is the service provider that connects an organisation to the Peppol network and passes on its e-invoices. Elari is connected through a certified Peppol service provider. Customers therefore apply for their Peppol ID from within Elari and do not need to arrange an access point themselves.
Applying for a Peppol ID through Elari is free of charge, for Dutch and foreign administrations. The application takes about five minutes and validation follows within a day. With other providers, costs vary. For the cost of Elari Invoice Processing, see the pricing page.
No. Elari is for receiving, matching and approving purchase invoices. Sending sales invoices via Peppol is done through your own sales, ERP or accounting system.
UBL is the file format of an e-invoice, Peppol the network over which that file is sent. The agreements on which fields it contains are called Peppol BIS. As a result, Elari takes over the invoice data exactly as sent, without text recognition.
Yes. Not every supplier invoices via Peppol yet. Elari reads PDF invoices with Smartscan, the invoice recognition (OCR), and Smart Suggestions fills in the coding in advance where possible. That way, all invoices follow one process, from receipt to approval. Read more about invoice processing in Elari.
Yes, the Spend Cloud is now Elari. The integration with Peppol and the rest of invoice processing are unchanged; only the name is different.
Want to learn more about invoice processing?
Curious how Peppol and the rest of invoice processing in Elari work together in practice?
